Privacy Statement
Kasteel USA LLC

 

Kasteel USA LLC attaches great value to the protection of your personal data and the respect for your privacy. In this privacy statement we want to provide clear and transparent information about how we handle your personal data. We make every effort to ensure your privacy and therefore handle personal data with care. When processing your personal data, Kasteel USA LLC is in all cases subject to the applicable laws and regulations concerning the processing of personal data.

This implies that we at least:

  • process your personal data in accordance with the purpose for which they were provided. The goals and type of personal data are described in this privacy statement;
  • limit the processing of your personal data to only the minimally required data for the purposes for which they are being processed;
  • will ask for your express consent if we need it for processing your personal data;
  • have taken appropriate technical and organisational measures to ensure the security of your personal data;
  • will not transmit your personal data to other parties, unless this is necessary for carrying out the purposes for which they were provided;
  • must be aware of your rights regarding your personal data, to point this out to you and to respect them.As Kasteel USA LLC we are responsible for the processing of your personal data. If you, after reading our privacy statement, or in a more general sense, have questions or wish to contact us, please contact us via the following contact details:

 

Kasteel USA LLC
Brouwerijstraat 1
8870 EMELGEM – IZEGEM, Belgium
privacy@kasteelusa.com – 003251/335160

 

Type of personal data and purpose of processing

The personal data processed by Kasteel USA LLC have either been directly obtained from you, or are publicly available. We use the collected data only for the purposes for which we have obtained the data from you.

 

Which personal data do we use?

  1. Customers and business associates:

– The data necessary to properly deliver our goods and services, in particular contact details such as name, address, telephone number, e-mail address, your company and job title if applicable, as well as billing and payment details.

– Based on the execution of your contract with Kasteel USA LLC and the legitimate interest of Kasteel USA LLC to provide its services to its customers, we process your personal data for the following purposes:

 

  1. a) for the proper performance of the services you requested;
  2. b) for typical customer administration processes such as drawing up, collecting and checking invoices and following up payments, exchanging correspondence in the context of the contractual relationship with the customer, for example for the issue of invoices;
  3. c) to inform you from time to time of new or similar services and products offered by Kasteel USA LLC as part of our direct marketing activities. If you no longer wish to receive such communication, you can always unsubscribe in a simple manner via the unsubscribe facilities, as mentioned in each electronic communication;
  4. d) to comply with legal obligations, such as archiving and cooperation with law enforcement authorities.

 

  1. Suppliers:

– The data necessary to enable the proper delivery of goods and services to Kasteel USA LLC, in particular contact details such as name, address, telephone number, e-mail address, your company and job title if applicable, as well as billing and payment details.

– Based on the execution of your contract with Kasteel USA LLC and the legitimate interest of Kasteel USA LLC to provide its services to its customers, we process your personal data for the following purposes:

  1. a) for typical supplier management processes such as the management of commercial relationships with existing and potential vendors, order fulfilment, payment and invoicing of goods and services.
  2. b) to comply with legal obligations, such as archiving and cooperation with law enforcement authorities.

 

  1. Visitors, contractors and drivers

– The data required to comply with food safety and general safety regulations. These data are stored for 2 years.

 

  1. Applicants

– The data you provide when applying for a job is processed in the context of the pre-contractual relationship and the maintenance of the recruitment reserve based on its legitimate interest.

– Personal data will be stored for a maximum of 5 years after the end of the application procedure.

 

  1. Participants in contests/actions

– The data necessary for the management of the competition/action and the announcement of the winner based on the agreement with you.

– The processing of your personal data is necessary to ensure that the contest/action runs smoothly and to contact the winners in order to hand over the prize.

– Participation in a contest or promotional action may also be subject to contest rules or promotional terms and conditions.

– The personal data processed for the purpose of administering the contest/action and for the announcement of the winner will be stored for a maximum of 10 years after the end of the contest or action.

– Participants of contests/actions must be at least 16 years old.

Your visit to the buildings of Kasteel USA LLC is recorded on video by CCTV cameras for security purposes and stored for the legal period, based on the legitimate interest of Kasteel USA LLC.

 

Kasteel USA LLC does not collect any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, data concerning health, biometric for the purpose of uniquely identifying a natural person, data concerning a natural persons’ sex life or sexual orientation nor data relating to criminal convictions or criminal offences. We do not process personal data of persons under the age of 16.

 

Kasteel USA LLC asks for this information in order to provide the contractually provided services and/or to do business with you. If you do not provide this information, Kasteel USA LLC cannot provide the services and/or do business with you.

 

Provision to third parties

We can share the information you provided us with third parties if this is necessary for carrying out the above-mentioned purposes. We outsource the following tasks to specialised third parties: providing IT infrastructure; providing (and distributing) newsletters and invitations.

With each of these parties we have concluded a processing agreement containing the necessary agreements to guarantee the security and confidentiality of your personal data. Furthermore, we never pass on personal data to third parties with whom we have not concluded a processing agreement. Your data will be stored within the European Economic Area (“EEA”) and will not be transferred to countries outside the EEA that are deemed not to provide an adequate level of data protection.

Kasteel USA LLC can change its corporate structure by changing the legal form, by merger or acquisition, sale or any other business transaction. In such transactions, your personal data will be passed on in accordance with this privacy statement and the applicable data protection laws.

We also pass on your personal information to third parties when we need to disclose your information to the prospective buyer or seller or their advisors as part of a due diligence investigation related to (the execution of) a merger, acquisition or other business transaction. In these cases as well, we will always ensure that your information is only used for the purposes set out in this policy.

 

Storage period

Kasteel USA LLC does not store personal data longer than necessary for the purpose for which they are provided or required by law. As a general rule, we store personal up to a maximum of 5 years after the last operational contact. When this period has expired Kasteel USA LLC will destroy or anonymize all your personal data. This subject to the exceptions provided by law.

 

Security

Kasteel USA LLC takes the appropriate technical and organizational measures necessary to protect your personal data against misuse, destruction, loss or any other action that could jeopardize the safe storage of your personal data.

Kasteel USA LLC carries out strict and extensive security checks in order to prevent unauthorized access to and misuse of your personal data.

In case of an incident with negative consequences for your personal data, Kasteel USA LLC will personally inform you under the conditions provided for by law.

 

Your rights concerning your data

You have the right to inspect, correct or remove the personal data that we have received from you.

At the top of this privacy statement you will find how to contact us to exercise your rights. Kasteel USA LLC can ask to identify yourself in order to avoid unauthorized access to your personal data. Kasteel USA LLC will answer every request within the legally determined period.

 

Photos (portrait right)

During events organized by Kasteel USA LLC or sponsored by Kasteel USA LLC, overview pictures may be taken. Persons may be recognisable on pictures. However, when a picture clearly focuses on one or a few people, you can rely on the right to privacy. The right to being pictured (or portrait right) is the right of a portrayed person to, in certain cases, oppose the publication of his or her portrait. You can object to the use of your photo. For this purpose, please contact us via the contact details above.

These overview photos can be published in the newsletter, on our website or social media channels

 

Complaints

If you have a complaint about the processing of your personal data, please contact us directly. You have the right to file a complaint with the Belgian Data Protection Authority or any other competent supervisory authority in the field of privacy protection.

 

Website

 

Please be aware that if you do not want cookies, we can no longer guarantee that our website will function properly. It is possible that some functions of the site will be lost or even that you will not be able to see certain websites at all.

How you can adjust your settings varies from one browser to another. Consult the help function of your browser if necessary.

 

Below you can read more about the cookies used by and through our website and for what purposes.

 

Use of Google Analytics

Our website has a standard counter without extra functionalities or trackings.

 

Use of YouTube Plugins (embedded videos)

Our website includes videos from the YouTube video portal, a service operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”).

 

When playing video, a direct connection is made to the servers of Google or YouTube. This transfers to their server which of our Internet sites you have visited. When you are logged in as a YouTube user, YouTube assigns this information to your personal user profile.

Additional information regarding the purpose and scope of the data collection and further processing of data by Google or YouTube, as well as information about your rights and settings options to protect your privacy, is available in the privacy policies of Google:

https://www.google.be/intl/be/policies/privacy/.

 

If you do not want Google or YouTube to connect the data collected about you on our website with the member data you have stored on Google, you can completely prevent Google plugins from loading with add-ons for your browser, e.g. with the Script-Blocker “NoScript” (http://noscript.net/).

 

Which law applies to this privacy policy?

Unless otherwise required by mandatory law, this privacy policy is subject to Belgian law. In the event of a dispute, only the courts of the judicial district of West Flanders have jurisdiction.

 

Change of privacy statement

Kasteel USA LLC reserves the right to change this privacy policy at any time, but will in any case do so in accordance with the applicable laws and regulations. This privacy statement was last modified on November 19, 2019.